Privacy practices for AI whiteboard content and

Privacy Policy

How I handle personal data and whiteboard content when you use anzorileptu.sbs for AI whiteboard digitization.

Introduction

“I need to know what happens to our data between the photo and the diagram,” a team lead once said to me, and this Privacy Policy is part of that answer. When you visit anzorileptu.sbs or use AI whiteboard content digitization features, I collect and handle certain information about you and your whiteboards so the service can function, stay secure, and improve over time. I wrote this page to explain, in clear language, what is collected, why it is used, how long it is kept, and which choices you have along the way.

I operate from South Africa and aim to align my practices with local requirements while paying attention to broader data protection principles that many teams expect. This Policy focuses on personal data and whiteboard content handled through anzorileptu.sbs and related services, and it should be read together with the Cookie Policy and Disclaimer on this site. Results may vary when using AI features, and past performance does not guarantee future results, but your privacy rights and my responsibilities remain consistent across sessions.

Information I collect

When you use anzorileptu.sbs or related services, I may collect information that you provide directly, information captured automatically through your device, and content related to your use of AI whiteboard digitization features. I aim to gather only what is reasonably necessary to operate, secure, and improve the service, and to keep explanations about that collection as clear and specific as possible.

Information you provide directly

Contact details you share, such as your name, email address, phone number, and organisation.
Information you provide when filling out forms, including enquiry details and selected topics.
Account information, such as login credentials and basic profile settings, where accounts are used.
Whiteboard images and related content you upload for AI digitization, along with any labels or notes.
Preferences you express, such as communication settings, cookie choices, or language options.

Information collected automatically

Technical details about your browser, device type, and operating system when you visit anzorileptu.sbs.
Log information such as pages viewed, time spent, and the order in which you navigate the site.
Approximate location based on IP address, used to understand regional interest and performance.
Referrer information that indicates how you arrived at anzorileptu.sbs, such as from a search or link.
Cookie identifiers and similar technologies used to remember preferences and measure performance.

How I use your data

I use the information I collect to operate and secure anzorileptu.sbs, deliver AI whiteboard content digitization features, and understand how people interact with the service so I can improve it over time. I also rely on certain data to communicate with you about updates, respond to enquiries, and meet legal or regulatory requirements that apply to my activities in South Africa and beyond.

To provide, maintain, and improve AI whiteboard content digitization features and related site functionality.
To process your requests, respond to messages, and manage your relationship with Anzorileptu as a user or visitor.
To personalise certain aspects of your experience, such as remembering preferences and recently viewed content.
To monitor performance, detect security issues, and prevent misuse or unauthorised access to the service.
To analyse aggregated usage trends and better understand how teams engage with whiteboard digitization.
To send service related communications, such as important updates about features or this Privacy Policy.
To comply with legal obligations, regulatory requirements, and reasonable requests from competent authorities.

My commitment: I treat every piece of personal data and every whiteboard image as part record, part responsibility. That means collecting only what I need to provide AI whiteboard content digitization, explaining in clear language how it will be used, and giving you meaningful choices wherever possible. I build Anzorileptu with privacy in mind from the start, not as an afterthought, and I regularly review practices to keep them aligned with South African expectations and broader data protection standards.

When I share your data

I may share limited personal data with carefully selected service providers who help me operate anzorileptu.sbs, such as hosting, analytics, or communication tools, under contracts that require them to protect your information. In some cases, I may also need to share data to comply with legal obligations, respond to lawful requests, or protect my rights and the safety of users, always within the boundaries of applicable law.

Service providers

I work with carefully chosen service providers to host anzorileptu.sbs, send communications, analyse usage, and support AI processing. These providers may process personal data on my behalf and are required to follow contractual commitments that protect your information and limit its use to the purposes I specify.

Processing for legal reasons

In some situations, I am required to process or keep certain information to comply with legal, regulatory, or tax obligations, or to respond to lawful requests from competent authorities. When this happens, I limit the data to what is strictly necessary and retain it only for as long as required by applicable law.

Anonymous statistics

I sometimes convert usage data into aggregated, anonymous statistics to understand trends, such as which pages people visit most or how often certain features are used, without trying to identify individual visitors or account holders.

Your data protection rights

Depending on where you are based and which laws apply, you may have rights over your personal data, including the ability to access it, correct it, delete it, restrict its use, object to certain processing, and request a copy in a portable format. I respect these rights and aim to make it as straightforward as possible to exercise them, while balancing them with legal obligations and the need to protect other users’ information.

You can ask me whether I process your personal data and request a copy of it in a commonly used format.
You can ask me to correct personal data that is inaccurate or incomplete, taking into account the purposes for which it is processed.
You can ask me to delete your personal data in certain situations, for example when it is no longer needed or you withdraw consent, subject to legal or contractual limits.
You can request a copy of certain personal data in a structured, commonly used, machine readable format, and ask me to transmit it to another service where technically feasible.
You can object to certain types of processing, particularly where I rely on legitimate interests, and I will consider your request in line with applicable law.
You can request that I restrict the processing of your personal data in certain circumstances, for example while I verify its accuracy or assess an objection.

To exercise any of these rights, or to ask questions about how they apply to you, please contact me using the details on the contact page. I may need to verify your identity before acting on your request and will respond within a reasonable time, subject to applicable legal requirements and permissible exceptions.

How I protect your data

I take the security of personal data and whiteboard content seriously and use a combination of technical and organisational measures to reduce the risk of unauthorised access, loss, or misuse. No system can be perfectly secure, but I aim to select reputable infrastructure providers, keep software reasonably up to date, and limit access to those who need it for their role in operating or improving the service.

Technical safeguards

Using encryption in transit for data exchanged between your browser and my servers where reasonably possible.
Storing data on infrastructure that offers access controls, logging, and other security features.
Applying regular updates and security patches to core components of the service where feasible.
Monitoring for unusual activity patterns that could indicate misuse or attempted unauthorised access.

Organisational safeguards

Limiting access to personal data and whiteboard content to people and partners who need it for their role.
Using confidentiality commitments and clear instructions with any service providers who process data.
Reviewing data handling practices periodically to ensure they remain aligned with stated policies.
Providing guidance to anyone involved in operating the service about privacy responsibilities and escalation paths.

How long I keep your data

I keep personal data and whiteboard content only for as long as needed to provide the service, meet legal obligations, or resolve disputes. Retention periods may differ depending on whether the data relates to your account, support history, analytics, or captured boards, and I periodically review what is stored to ensure it remains justified.

When you create or manage an account, I may collect your name, contact details, login credentials, and basic usage preferences.
I may analyse anonymised or minimised samples of whiteboard content and usage patterns to improve recognition models and workflow design, while aiming to avoid identifying specific individuals or sensitive details.
If you contact me, I may keep records of your messages, support requests, and my responses, along with related metadata such as dates and communication channels.
If payments become relevant, I may process limited billing related details, but I rely on external providers to handle sensitive payment information securely.
If you choose to receive updates, I may record your communication preferences and track basic interaction with those messages to understand what information is useful.

When data is no longer needed, I aim to delete it securely or anonymise it so it can no longer be linked back to you.

International data transfers

Because I may work with service providers or infrastructure located outside South Africa, your personal data could be processed in other countries. When this happens, I aim to select partners that offer an appropriate level of protection and to use safeguards such as contractual commitments designed to keep your information secure and handled in line with applicable data protection expectations.

Working with infrastructure providers that commit to appropriate data protection standards.
Using contractual safeguards, such as data processing agreements, where required for cross border transfers.
Limiting the categories of personal data transferred to what is necessary for the relevant service.
Reviewing, where feasible, the privacy and security practices of key partners involved in processing.

Cookies and similar technologies

Anzorileptu.com uses cookies and similar technologies to keep the site secure, remember your choices, and understand how visitors interact with AI whiteboard digitization content. Some cookies are essential for the site to function, while others help me improve explanations, navigation, and performance over time. You can learn more about specific cookie categories and manage your preferences in the Cookie Policy and through your browser settings.

Types of cookies used

These cookies are necessary for core functions like security, session management, and remembering your cookie choices, and the site cannot operate properly without them.
These cookies help me understand how visitors use anzorileptu.sbs by collecting aggregated information about page views, navigation paths, and general interaction patterns.
These cookies may be used to tailor content or suggestions based on how you have previously interacted with the site, within a limited and transparent scope.
These cookies remember your preferences, such as language, region, or layout choices, to make your experience more consistent and convenient.

You can adjust your cookie preferences through on site controls where available and by changing settings in your browser, though blocking certain cookies may affect how some features work.

Changes to this Policy

From time to time, I may update this Privacy Policy to reflect new features, changes in law, or adjustments in how data is handled. Updated versions will be posted on this page with a new effective date, and in some cases I may provide extra notice through banners or messages.

If I make material changes to how I collect or use personal data, I will update this Policy and adjust the date at the top.
Where changes significantly affect your rights or how your data is handled, I will aim to provide additional notice, such as a banner on the site or a service email.
I encourage you to review this page from time to time so you stay informed about current practices.
If you continue to use the site after updates take effect, that use may be treated as acceptance of the revised Policy, where allowed by law.

Please review this Policy periodically so you remain aware of how your information is collected, used, and protected over time.

How to contact me

If you have questions about this Privacy Policy or how your data is handled, you can reach out using the details on the contact page. I will explain in clear, practical terms what information I hold about you, how it is used, and what options you have to access, correct, or delete it where applicable under relevant law.

Anzorileptu

Berea (Regus centre), East London South Africa

Phone: +27(31)1863552

Email: content@anzorileptu.sbs